Syncing schedules to Google Calendar

The Google Calendar integration syncs your Buildra project schedule to a shared Google Calendar so subs, clients, and field staff see the latest dates without logging into Buildra.

Setup

1. Go to /settings/integrations/google-calendar.
2. Click Connect Google account. You will be redirected to Google's OAuth screen.
3. Pick the Google account you want to use as the calendar owner. (Typically a shared company account, not a personal one.)
4. Authorize the Calendar scope.
5. You land back in Buildra. The integration is now connected.

Per-project calendar setup

Each Buildra project gets its own calendar. To enable sync for a project:

1. Open the project, go to /projects/<id>/schedule.
2. Click the Sync to Google toggle in the top right.
3. Buildra creates a calendar named “Buildra: <Project Name>” under your connected Google account.
4. Share the calendar with your team using Google's standard calendar-sharing UI (no Buildra step required).

What syncs

• Schedule milestones (start dates, end dates, key dates).
• Submittal due dates.
• Inspection appointments.
• Owner meetings on the project calendar.
• Material delivery windows (if tracked in Buildra).

Each event has a description with a deep link back to Buildra, so a crew lead seeing a calendar event can tap through to the underlying record.

Tip: One-way sync only — events change in Buildra, Buildra pushes to Google. Editing the event in Google Calendar directly is overwritten on the next Buildra update. Always edit at the source.

Owner-facing calendar

For owner-facing visibility, create a filtered version of the calendar that only includes owner-relevant events (meetings, milestones — not internal submittal due dates). Toggle Generate owner calendar in the project schedule sync settings.

Disconnecting

Go to /settings/integrations/google-calendar and click Disconnect. Existing calendars in Google remain (we do not delete them); future syncs stop.

Troubleshooting

• Events missing in Google: Check the sync log on the integration page. Most commonly, a permission scope was revoked in Google. Reconnect.
• Duplicate events: If you connected twice with different accounts, multiple calendars exist. Disconnect the stale one in Google directly.
• Sync is slow:Initial sync of a 6-month schedule can take 30–60 seconds. Steady-state updates are near-real-time.